Compare payroll providers

Service category

What Payroll means in European practice, how it is packaged by providers in the markets covered here, and what a buyer should listen for when it is described. Written as a guide to the vocabulary as much as to the service.

• Whether payroll is processed in-house by the provider or subcontracted to a specialist bureau.
• The payroll cut-off: which day the client must submit changes, and which day salaries are paid.
• How the provider handles cross-border employment, posted workers and split payrolls.
• Whether the provider files social-security and tax declarations itself or prepares them for the client to file.
• Payslip delivery, employee self-service and the treatment of confidential payroll data.
• Whether year-end certificates, benefits-in-kind reporting and final settlements are included.

• JurisdictionsWhich countries can you process payroll in directly, and which through partners?
• Cut-offWhat is the latest date we can submit changes for a given pay run?
• ConfidentialityWho inside your firm can see our salary data, and how is that access logged?
• LegislationHow do you monitor changes to collective agreements and statutory rates?
• ErrorsWhat is your procedure if a payment is wrong, and who bears the correction cost?
• VolumeHow does your price change as headcount grows, and at which thresholds?

• Per payslip, usually with a graduated rate that falls as volume rises.
• Per employee per month, often with a separate charge per country.
• Fixed monthly retainer for a headcount band, with an overage rate.
• Annual contract with a fixed number of payslips included.
• Time-based billing for advisory work on top of a per-payslip base.

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